Administrative Assistant in Atlanta, GA at Pyramid Consulting, Inc

Date Posted: 12/2/2019

Job Snapshot

Job Description

Immediate need for a talented Administrative Assistant with experience in the Telecom and Cable Industry.This is a 004+ Months Contract opportunity with long-term potential and is located in Atlanta, GA. Please review the job description below.
Job ID: 19-53795

Key Responsibilities and Requirements:
  • Manage VP’s appointment schedule by planning and scheduling meetings, conference calls and travel, both domestic and international.
  • Responsible for overall VP calendar management, requiring interaction with both internal and external executives and assistants.
  • Arrange all VP travel, both domestic and international, and all accommodations, including comprehensive and detailed itineraries.
  • Coordinate scheduling of meetings and conference rooms in support of VP, including catering and conference room set up as needed.
  • Facilitates and troubleshoots technologies and meeting/video conferencing platforms (MS Teams, Skype, etc.)
  • Manage inbound telephone calls and voicemails and answers/directs inquiries coming into VPs.
  • Welcome guests by greeting them, in person or on the telephone; answering or directing inquiries.
  • Plan and support group meetings at office and offsite locations, including arranging all conference room and site details, catering, room setup and managing the agenda.
  • Consult with Events team for cost savings/efficiencies.
  • Assist with out-of-town candidate travel, accommodations and expense reporting.
  • Coordinate onboarding of new employees, including office space, equipment and supply procurement and scheduling of onboarding meetings.
  • Assist with team-building events, including origination of idea and coordination of facility, travel, food and lodging accommodations (as needed).
  • Consult with Events team for cost savings/efficiencies.
  • Provide support for executive meetings and/or large meetings (including copies, ordering promotional items, etc.)
  • Assist with P-card management and department budget as needed.
  • Order specialty-item office supplies as needed.
  • Maintain team calendar (special events, birthdays, etc.).
  • Assist with assembly of weekly status reports.
  • Coordinate office moves with facilities and other EAs.
  • Prepare expense reports for VPs.
  • Collect and analyze data and prepares memos, PowerPoint presentations, reports and spreadsheets.
Our client is a leading Telecom and Cable Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.J2W:CB3