Administrative Assistant in Universal City, CA at Pyramid Consulting, Inc

Date Posted: 11/13/2019

Job Snapshot

Job Description

Hell Greetings,

Hope you are doing great today,

Immediate need for a talented Administrative Assistant with experience in the Media Industry. This is a 12+ Months contract opportunity with long-term potential and is located in Universal City, CA. Please review the job description below.
Job ID: 19-50795

Role: Administrative Assistant
Location: Universal City, CA (Onsite Job)
Job Type: Contract Position or C2C
Interview : Phone + In-Person Interview.

Key Responsibilities:
  • Manage schedule(s), roll calls phone and relay messages. Scan schedule(s) daily for any meetings/lunches/etc where guests may need a drive on pass entered.
  • Update outlook contacts lists
  • Serve as system admin for Kissflow, Slack and Google sheets. Manage users and perform other admin tasks.
  • Accountant Newsletter – Project Manager. Source content from stakeholders and load into newsletter template in Campaign Monitor. Edit content.
  • Send tests to verify display when received in Outlook is as expected, on desktop and mobile. Deploy to distribution lists.
  • Manage outage messaging for internal systems.
  • Place weekly food order, receive delivery and stock kitchen. Replenish kitchen from pantry and paper goods back stock 2-3x per week.
  • Manage common space organization.
  • Coordinate office moves as needed.
  • Pull financial reports from internal systems for adhoc projects
  • Secure drive-ons for agency check pickups on Fridays. Serve as key department contact to agencies. Manage files in DropBox
  • Create user admin guides for various department systems as needed, complete with screenshots and step-by-step user instructions.
  • Liase with guest speakers, third party vendors, catering, space coordinators, etc. to arrange lunch and learns/team trainings/etc.
  • Perform Ad-Hoc projects as needed.
Key Requirements and Technology Experience:
  • Proficiency in Microsoft Word, Excel and PowerPoint required
  • Tech savvy – ability to quickly learn to navigate internal financial systems and other apps used by the business
  • Proficient communication and organizational skills are required
  • Must be detailed orientated and possess an understanding of basic accounting principles.
  • Team Player and Ability to multitask and prioritize workload
  • Degree – Preferred, not required
  • Interested candidates must submit a resume/CV to be considered.
  • Must be willing to work in Universal City, CA.
  • Must be willing to submit to background check
  • Must have work authorization to work in the United States.
Our client is a leading Media Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.