Executive Assistant

Immediate need for a talented Executive Assistant. This is a 03+ months contract opportunity with long-term potential and is located in New York, NY (Onsite). Please review the job description below and contact me ASAP if you are interested. 

Job ID: 24-46965 

Pay Range: $50 - $55/hour.  Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Completing assigned tasks within agreed upon timeframes.
• Participating on project teams that are developing or implementing new products or services.
• Performing quality assurance checks of peer deliverables.
• Developing or upgrading product documentation and service manuals
• Meeting Materials – assembling information and materials; print and prepare (pdf, e-mail, bind, ship, upload, etc.) marketing presentations and reports for clients and prospects
• Coordinate refreshments, guest registration with security and greeting of guests for in-office meetings
• Manage CRM database for supporting group to ensure investor and prospect meetings are captured in DealCloud to include contact information, dates, notes.  Printing reports upon request
• Complete expense reports via Concur
• Compliance presentation approval process via AdMaster
• Coordinate Travel both domestic and international including scheduling flights, reserving car services, making dinner and lunch reservations, scheduling external/roadshow meetings, obtaining visas; must be able to reschedule, when both in and out of the office if needed, based on last minute schedule changes.
• Manage executives’ calendars, making and rescheduling appointments and travel arrangements, ensuring they stay on schedule, acting as a true gatekeeper
• Work with other support team members, including affiliate executive and admins, providing general administrative assistance as needed
• Assist with ad hoc projects as assigned

Key Requirements and Technology Experience: 

• Key skills; Ad-Hoc support
• Concur or DealCloud CRM exp preferred
• Working exp with CRM
• Minimum of 5-years of administrative support experience, preferably supporting C-Suite executives
• Strong Microsoft skills; Outlook, Excel, Word, and PowerPoint
• Experience with Concur, CRM (DealCloud) preferred; ability to learn software systems quickly
• Bring confidence, can-do attitude
• Ability to anticipating events, acting ahead of time; initiative-taking mindset
• Ability to maintain confidentiality of all sensitive and confidential information and issues
• Ability to be resourceful with little assistance

Our client is a leading Insurance Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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