Executive Assistant

Immediate need for a talented Executive Assistant. This is a 06 months contract opportunity with long-term potential and location is Mountain View CA(Hybrid). Please review the job description below and contact me ASAP if you are interested.
 
Job Diva ID:  (26-06266)
 
Pay Range: $-65-$70/hour.  Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
  
Key Responsibilities

• Calendar Management: Manage complex executive calendars, schedule meetings, coordinate appointments, and arrange travel logistics.
• Communication Management: Serve as a liaison for internal and external communications, including managing emails and Slack messages on behalf of executives.
• Documentation & Reporting: Prepare presentations, reports, meeting materials, and other documentation as requested.
• Event Planning: Organize and coordinate meetings, conferences, offsites, and team events.
• Expense Management: Track and process expense reports, manage budgets, and ensure compliance (Concur experience preferred).
• Project Support: Assist with planning and execution of cross-functional projects, ensuring timely delivery.
• Stakeholder Engagement: Build and maintain strong relationships across departments; represent executives professionally.
• Records & Information Management: Maintain company records, confidential documents, and data analysis tasks as needed.

Key Requirements and Technology Experience: 

• Minimum 3 years of experience supporting multiple senior executives at the Executive Administrative level.
• Advanced Outlook calendar management skills (critical requirement).
• Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Slides, Sheets), Windows desktop applications, and Box.
• Strong written and verbal communication skills across all organizational levels.
• Proven ability to prioritize, multitask, and thrive in a fast-paced environment with limited supervision.
• Strong organizational, coordination, and project management skills.
• Proactive mindset with the ability to anticipate executive needs and manage up and across teams.
• High level of professionalism, discretion, and confidentiality.
• Experience with Concur expense management system.
• Previous experience supporting Director and VP-level leaders in a corporate environment.
• Experience working in highly cross-functional organizations.
• Strong customer-service orientation with the ability to handle sensitive matters with urgency and diplomacy.

Our client is a leading IT Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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