Executive Assistant Support

Immediate need for a talented Executive Assistant Support . This is a 06+ Months Contract to Hire opportunity with long-term potential and is located in Phoenix, AZ (Onsite). Please review the job description below and contact me ASAP if you are interested.
 
Job ID:25-75717
 
Pay Range: $23 - $25/hour.  Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
 
Key Responsibilities:

• Executive Support & Coordination
• Manage calendars, email inboxes, call routing, and schedules for three EMG leaders.
• Serve as gatekeeper and time manager—prioritize requests, provide effective challenges, and ensure leaders are fully prepared for meetings.
• Draft and edit correspondence, internal communications, and presentation materials in compliance with the client's standards.
• Meeting & Event Management
• Schedule, coordinate, and prepare agendas for internal and external meetings.
• Take meeting minutes, track followups, and ensure alignment of attendees and materials.
• Plan and manage events and engagements, including logistics for visitors and external partners.
• Operational & Administrative Oversight
• Monitor intranet pages, messaging platforms, and internal deadlines (e.g., LMS training, check-ins).
• Maintain records, organizational charts, distribution lists, and filing systems.
• Manage procurement of office supplies and maintain budget-conscious inventory.
• Onboarding & Employee Experience
• Support onboarding of new EMG members and staff; update distribution lists and org charts.
• Coordinate workspace logistics and facilitate a smooth transition experience.
• Reinforce team culture by coordinating 1:1s, skip levels, staff meetings, and recognition moments.
• Travel & Expense Management
• Arrange complex travel itineraries and submit accurate expense reports via Concur.
• Ensure compliance with the travel and budget policies.
• Risk & Compliance
• Ensure business activities adhere to all risk and compliance requirements and protocols.
• Technology Tools Used
• Microsoft Office (Outlook, PowerPoint, Word, Excel): Core for scheduling, communications, and document preparation.
• Slack: Used for real-time internal communication and broad team messaging.
• Concur: Critical for timely and accurate travel booking and expense reporting.

Key Requirements and Technology Experience:

• Key Skills:Executive Assistant; Managing complex Calendars and Executive Inboxes; Meeting & Event Management; Travel & Expense Management.
• High School Diploma or GED required.
• 4+ years of Executive Assistant experience supporting VP-level or higher.
• 4+ years managing complex calendars and executive inboxes.
• 3+ years coordinating meetings/events and handling logistics.
• Strong communication (written and verbal) and organizational skills.
• Proven ability to build relationships across all levels of an organization.
• Advanced proficiency with Microsoft Office, Adobe, and Publisher.
• Demonstrated ability to prioritize, solve problems, and adapt quickly to change.
• This is an on-site position located at the Phoenix Campus (Monday–Friday).
• Requires strong judgment, confidentiality, and the ability to navigate ambiguity with professionalism.

Our client is a leading Financial and Insurance Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
 
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy .

#dal1 J2W:CB3