Administrative Assistant

Immediate need for a talented Administrative Assistant. This is a 05+ Months Contract opportunity with long-term potential and is located in Parisippany, NJ(Hybrid). Please review the job description below and contact me ASAP if you are interested.

Job ID:24-31192

Pay Range: $15 - $18.93/hour.  Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Administrative Support for Commercial Operations Senior Leaders.
• Calendar management and support.
• Schedule and coordinate team meetings and webinars.
• Coordinate travel arrangements within company guidelines and manage itineraries.
• Assist with processing timely and accurate travel & expense reports.
• New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.).
• Maintain confidentiality in all aspects of client, staff, and vendor information.
• Maintain department files, lists, archives, etc.
• Help to ensure timely response to departmental inquiries.
• Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing.
• Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc.
• Create and modify documents such as invoices, reports, memos, letters and agendas.

    
Key Requirements and Technology Experience: 

• Detail-oriented, organized, and able to multi-task while meeting deadlines.
• Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment.
• Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals.
• Ability to work effectively with others to help achieve goals.
• Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors.
• Strong initiative, organizational abilities, attention to detail and accuracy.
• Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities.
• Must be able to prioritize tasks as to urgency and detail is key for support of Commercial Operations senior leaders.
• Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint).
• College degree preferred or equivalent experience.
• 2+ years of administrative work experience, preferred.
• Experience with a global organization with the ability to work across departments strongly recommended
• Multi tasker.
• Able to work in fast paced environment.
• Will be supporting 3 people.
• Calendar management.
• 2+ years of Administrative experience.

Our client is a leading Hotel Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws

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