Administrative Assistant II in Cambridge, MA at Pyramid Consulting, Inc

Date Posted: 6/19/2020

Job Snapshot

Job Description

Immediate need for a Job title Administrative Assistant IIexperience in the Pharmaceutical Industry. This is 24+ Months Contract position with possible extension located in Bridgewater, NJPlease review the job description below:

JOB ID # 20-17469

General administrative support to approximately 14 Industrial Development (ID) professionals in
Bridgewater, NJ and approximately 12 External Manufacturing, N. America (EM NA) professionals located
in Framingham, MA. Requires periodic travel to Framingham, MA to meet with EM NA team.
Key Duties and Responsibilities
General administrative support includes but not limited to:
Scheduling meetings (including conference rooms) with internal and external attendees
Planning and coordination of offsite group meetings
Sets up and maintains department files and records, e.g., contracts, e rooms (including access for
internal and external users). Acts as data room coordinator. Maintains Industrial Development
SHAREPOINT document repository.
Provide phone coverage for senior EM NA and ID staff
Provide assistance with acquiring/repair of technology equipment (laptop, phones)
Act as focal point for required technology upgrades (laptops, cell phones)
Arrange travel schedules and reservations for multiple associates. Provide available flights, ground
transportation and hotel, then schedule through Concur or directly with BCD travel
Prepare expense reports in Concur for senior EM NA and ID staff
Arrange ground transportation and hotel reservations for external visitors
Prepares departmental Purchase Requisitions in e buy system for non routine department projects
with external partners
Prepares Confidentiality Agreements with external partners in conjunction with Sanofi Corporate
Legal department
Order office supplies, business cards etc.
Manage and provide input as needed to group services requests, catering requests, technology
Assist staff with questions related to software application or other technology information. Liaise
with Help Desk to resolve issues
Preparation of FedEx mailings of signed documents to Customers
Supports ID group with coordination of sample shipments to Sanofi sites and/or contract
manufacturing organizations
Administrative support of the Quality Management System for External Manufacturing, including
but not limited to:
o Coordination and maintenance of EM NA training activities (filing, review for missing
o Coordination and maintenance of EM NA job descriptions (filing, review for missing content,
initiation of annual review)
o Administrative maintenance of EM NA SOPs and associated documents (hard copy and
electronic filing, distribution)
o Administrative maintenance of EM NA Annual Product Reviews (hard copy and electronic
o Filing and maintenance of QA specifications into data rooms
o Create and filing of Product information for EM NA QA
Other administrative duties as assigned

Ability to multi task and handle pressure
Must be detail oriented and able to quickly adapt to changing situations
Ability to work independently and must be comfortable with decision making
Works effectively and cooperatively with others; establishes and maintains good working
Strong familiarity with Microsoft Office packages including Word, Excel, PowerPoint and preferably
Understanding of IT concepts
Excellent people skills
Must demonstrate a commitment to company values
Excellent oral and writing skills in English and preferably also in French
Pharmaceutical industry experience desirable
Basic requirements
Associate Degree or equivalent experience plus a minimum of 5 years' experience in a similar role.

Our client is a leading Pharmaceutical Organization and we are currently interviewing to fill this and other similar Contract positions. Qualified candidates should apply online for immediate consideration.