Administrative Assistant in San Diego, CA at Pyramid Consulting, Inc

Date Posted: 7/4/2020

Job Snapshot

Job Description

Immediate need for a talented Administrative Assistant with experience in the Logistics Industry. This is a 6+ Months contract opportunity with long-term potential and is located in San Diego, CA. Please review the job description below.
 
Job ID: 20-19168

Key Responsibilities:
  • Planning and coordinating meeting arrangements including travel and lodging.
  • Calendar management of meetings and details for events and/or meetings for managers and/or for department.
  • Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.
  • Composing and producing documents, maintaining relevant databases and related records.
  • Updating and maintaining departmental websites.
  • Researching, analyzing and summarizing data for reports independently.
  • Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.
  • Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries.
  • Communicating effectively, screening and prioritizing incoming calls.
  • Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.
  • Problem solving routine problems and communications where the response is based on existing procedures;
  • Responding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issues.
  • Typing and proofreading documents produced by others.
  • Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases.
  • Being exposed to confidential information and handling confidential matters.
Key Requirements and Technology Experience:
  • High School Education or equivalent preferred.
  • Minimum of one to two years of administrative support experience preferred.
  • Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.
  • Internet search skills as relevant to the position and knowledgeable with using computer applications.
  • Standard report generation; office administrative practices and procedures.
  • Skilled with meeting critical deadlines and good time management skills preferred.
  • Strong analytical, problem solving, basic research, and time management skills
  • Requires very good verbal and written communication and listening skills.
  • Ability to deal successfully with the public in person and over the telephone.
  • Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage and as required by business need and management team
  • Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferred.
  • Friendly and professional demeanor and initiative to seek improvements to processes preferred.
  • Good organization, discretion and independent judgment skills and ability to understand policies and procedures preferred.
Our client is a leading Logistics Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.  J2W:CB3

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