Senior Administrative Assistant in Los Angeles, CA at Pyramid Consulting, Inc

Date Posted: 6/16/2020

Job Snapshot

Job Description

Immediate need for a talented Senior Administrative Assistant with experience in the Telecom Industry.This is a 06+ Months Contract opportunity with long-term potential and is located in Los Angeles, CA. Please review the job description below.
 
Job ID: 20-20316

Key Responsibilities:
  • May greet visitors, answer and screen callers, take messages, and respond to inquiries and requests for routine problems.
  • May supervise or give work direction to lower level clerical personnel and/ or act as the lead support in a large and busy departmental setting handling various internal and external responsibilities and projects.
  • May serve as one of the principal contacts for the division/ department internally and externally.
  • May maintain calendar, schedule appointments and engagements on behalf of the department head or large department to complete assigned tasks and projects of a complex nature, interpret administrative decisions and policies without prior clearance.
  • May handle all arrangement details for meetings and conferences including catering, travel and lodging accommodations, setup of presentation materials and equipment and also coordinate special events.
  • May order office supplies, monitor inventory and equipment and place service requests for service repairs.
  • May sort and distribute department mail, prioritize and determine actions for all incoming correspondences.
  • May compose and proof read documents for others, maintain and collect data for standard reports charts, graphs, spreadsheets and databases; organize and maintain department filing systems, relevant databases and related records.
  • May assist with reconciling components of department budget, approving departmental expenditures, processing expense reports, and/or managing accounting records.
  • May be responsible for overseeing and implementing change in office operations and ensure that equipment, materials and space are used effectively.
  • May research complex and non-routine problems and inquiries that require interpretation of best practices on departmental policies/ procedures.
Key Requirements and Technology Experience:
  • Minimum of a High School Education and / or equivalent of four year plus of administrative support experience preferred. Business administration college degree preferred.
  • Advanced MS Office skill level in MS Word, Excel, and PowerPoint as well as intermediate skill level in Access preferred.
  • Ability to perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred
  • Must have a strong work ethic, excellent oral, verbal and written communication skills. Good interpersonal skills and ability to work well with senior level management preferred.
  • Must have excellent organizational, prioritization and time management skills and be able to work on several projects simultaneously and take ownership of projects from start to finish able to multi-task, good attention to detail and be able to easily adapt to change preferred.
  • Outstanding telephone etiquette and professional business behavior preferred.
  • Ability to handle confidential situations, use discretion and demonstrate good independent judgment within established procedural guidelines and integrity preferred.
  • Must be able to work independently with minimum supervision.
  • Must be willing to promote a positive work environment.
  • Must have prior experience as a Executive Assistant. Proficient in MS Office.
Our client is a leading Telecom Industry and we are currently interviewing fill this and other similar contract positions. If you are interested in this position, please apply online to for immediate consideration. 
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