Operations Administrator

Immediate need for a talented Operations Administrator. This is a 12+months contract opportunity with long-term potential and is located in New York, NY (Onsite). Please review the job description below and contact me ASAP if you are interested.

Job ID:26-09204

Pay Range: $31 - $32/hour.  Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Complete and submit proposal request forms, including labor, contractor, expense, and profit estimates based on client proposals and resource schedules
• Work with finance managers and project managers to update revenue forecasts in Salesforce
• Support finance managers with project expense accruals to maintain project profitability and monitor overall financial health and portfolio performance
• Generate and distribute standard project and financial reports to support visibility into project status and performance
• Assist with fixed fee and time & materials projects by coordinating time entry and expense reporting; process corrections or transfers of billable hours as needed
• Provide administrative support to the Finance Manager and additional ad hoc project and administrative support to staff
• Assist in post-project financial performance evaluations, including maintaining repositories, preparing basic dashboards/graphs, and supporting periodic reviews
• Prepare and coordinate third-party vendor requisitions and purchase orders
• Administer subcontracts and manage vendor relationships, including tracking third-party vendor accounts
• Manage third-party progress billing and subcontractor invoicing processes
• Handle UPS invoicing for the Mission Critical Team and NYC office
• Order and track field tools and equipment

Key Requirements and Technology Experience:

• Must have skills: - "project coordinator", "invoicing", “finance”.

Our client is a leading Pharmaceutical Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

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