Senior Executive Assistant

Immediate need for a talented Senior Executive Assistant. This is a 06+ Months Contract opportunity with long-term potential and is located in Atlanta, GA(Onsite). Please review the job description below and contact me ASAP if you are interested.

Job ID:25-91099

Pay Range: $35 - $37/hour.  Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
 
Key Responsibilities:

• It is essential you have supported at a senior level and ideally you will have previous experience within Claims.
• Prior experience in working in a Global role is essential given the scale and geographical scope of this role.
• Senior executive 1:1 support to the Chief Operating Officer for Global Claims Operations
• Work closely with and build strong relationships with their direct reports
• Proactive management of busy calendars, heavy scheduling of meetings and calls, involving multiple diaries and different time zones, including offsites and other similar events
• Proactively set up and manage the process for monthly/quarterly business reviews and other senior leadership reviews etc
• Extensive email support – respond/ action
• Organize and plan frequent international and domestic travel including flights, hotels and ground transportation
• Processing of visas when necessary and keeping up to date and management of the various travel and local country requirements
• Processing of expenses using the Concur web portal
• Pull together daily packs/materials and briefing notes for meetings and engagements
• Prepare correspondence, memos, reports, presentations, spreadsheets and other reporting as needed
• Organize and maintain electronic and manual file systems
• Attend weekly/monthly meetings to take minutes, manage & chase actions to ensure all completed by deadlines and any pre-meeting preparation
• Meet & greet external guests, create & maintain a good relationship so are key point of contact
• On boarding new joiners, ordering equipment and access

Key Requirements and Technology Experience:

• Skills-Executive-level Support & Global Coordination
• Advanced Administrative & Organizational Excellence
• Advanced Microsoft Office & Communication Skills
• Solid Executive Assistant experience supporting Senior Executives in a similar role, including confidence in and experience of dealing with senior management and external stakeholders across a Global matrix organization
• Prior experience working in a global EA role for a global leader is essential
• Ability to carry out continuing and complex assignments that require the organization of materials, the handling of routine administrative details, and the preparation of reports
• Demonstrate sound judgment handling competing priorities, time-sensitive projects and potential conflicts
• Ability to plan work efficiently to ensure own deadlines are fully achieved
• Advanced proficiency in Microsoft Office systems, and strong knowledge of Excel and PowerPoint/teams
• Proficiency in phone systems and video conference
• Confidentiality and integrity is paramount
• Must be able to take a flexible approach to completing work tasks, hours including monitoring on weekends when travel is involved in case of issues

Our client is a leading financial services Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
 
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