Executive Associate/ Executive Assistant

Immediate need for a talented Executive Associate/ Executive Assistant. This is a 12+months contract opportunity with long-term potential and is located in Morristown, NJ (Hybrid ). Please review the job description below and contact me ASAP if you are interested.

Job ID: 25-78650

Pay Range: $40 - $46/hour.  Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Requirements and Technology Experience: 

• Key Skills; Exceutive Assistant. Pharma, Concur, Meeting, Project Coordination
• Minimum of High School Diploma
• Minimum 10+ years of experience in related role
• Previous experience with calendar management, who travels, expense reports, book travel, hotels, may require early and or after hours
• MS Office/ Advanced Calender management skills
• Zoom, MS Teams
• Advanced Excel skills (advanced skills, pivots, cleaning up reports
• Power point, ability to create and edit power points
• Bachelor’s degree preferred, higher degrees will be considered
• Plus/ Preferred Pharma experience, seen as a plus
• Concur, Workday is highly desired
• Experience in Learning department is seen as a plus • MS Copilot
• Previous experience with project management, learning transformation, tracking PO’s, approving PO’s is seen as a plus.                                  
• Excellent communication skills (oral/written) in the native language and preferably in English as well when English is the second language).
• Ability to prioritize work in a fast-paced, deliverables oriented department.
• Excellent interpersonal skills with ability to work with all levels of associates including management both within and outside the department, including outside experts and their staffs.
• Good working knowledge of Microsoft Word, Excel and PowerPoint with the ability to quickly learn other systems and databases as needed.
• Demonstrate proactive initiative and ability to adapt to changing situations.
• Excellent attention to detail and proof-reading of finished tasks.
• Coordinate every aspect of working with outside experts (Confidentiality Agreements, Contract Request Forms, eContract Approval Forms, Consulting Agreements and Work Orders, invoicing and payment of these experts).
• This includes communicating with these experts and their staffs.

Our client is a leading pharmaceutical Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

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